Efficiency Tip #45 – Status Bar

statusbar.pngPoint your mouse to this link – My Digg.  As your mouse passes over this link, can you see the URL at the very bottom of your browser?  If not, you don’t have the Status Bar turned on.  Use the View menu to select Status Bar.  This will turn on a thin band across the bottom of your browser.  Without clicking on a link, you can mouse-over it and see where the link is going to take you.

You can also turn on the Status Bar in Windows Explorer.  The status bar there will tell you things like how much free space is available on your hard drive and the combined size of the files you have selected.  This is handy information if you want to select exactly enough files to fill one CD.

TSPY=1.00

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Efficiency Tip #44 – Alt-Letter

altletter.pngThis tip dates back to the days of DOS programs.  When faced with a dialog box where some of the options have letters that are underlined, use Alt-Letter to select that option.  For the dialog box on the right, Alt-Y selected Yes and Alt-N selects No.

The Alt-Letter keys are built into every menu of almost every program in Windows.  Press Alt-F right now.  Most programs will open the File menu.  Alt-E is the Edit menu.  Personally I use Alt-E, S to get to the Paste Special menu in any Microsoft application.  I use that feature often and the Alt-Letter method is the quickest way to get there.

TSPY=2.84

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Efficiency Tip #43 – Holding a Mouse

Have you tried to double-click on something only to miss by just a little on the second click?  Make sure you are holding the mouse properly.  The picture on the right shows the wrong way to hold a computer mouse.  Too much weight from the hand is on the mouse.

Most of the weight from your hand should be on your desk.  Your wrist and the base of your hand should rest firmly in one place in such a way that the mouse can be easily pulled from under your hand. 

The mouse should be moved using only the finger tips.  As you move the mouse, your wrist and the base of your hand should not move around the desk.  The only time your wrist should change location on the desk is during a major cursor move from one side of the screen to the other.

By using the fingers to guide the mouse instead of using the elbow, more precise movement with much more control will keep the cursor under control.  During a double-click there should be little more touching the mouse than the finger used for the clicking.

TSPY=2.22

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Compounded Time

I was in a meeting today where one person (who just happened to be closest to the computer in the room) acted as secretary and kept notes.  It was a meeting where the exact words used in the document were important and had to be edited until everyone in the meeting agreed on the wording.

Two minutes into the meeting I realized we were going slower than we could if the person on the computer were using more efficient techniques.  I noticed right away that instead of Shift-Ctrl-Right Arrow, the editor used the mouse to highlight the word immediately in front of cursor.  Not only did this take longer, the first letter of the word was missed with the click and drag of the mouse… and the whole process had to be restarted.  At that point I started keeping track at the TSPY, but in the end I had to add another parameter. 

There were twenty people in the meeting.  The extra time used by our editor didn’t just cost the editor a few minutes.  It cost all of us a few minutes.  During the two hour meeting we could have saved about eight minutes with all the TSPY amounts added together.  With twenty people in our group, we wasted a total of 8 x 20 minutes.  That’s two hours and forty minutes.

When I am in front of other people, I don’t like to waste their time.  Using technology in an efficient way is one more way to give extra time to the whole group.

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Efficiency Tip #42 – Sleep Work

While I Was SleepingMy computer does more while I sleep than a lot of people get done all day long.  Each night my computer gets a defrag and backup.  I use the Task Scheduler that is built into Windows.  It runs a defrag at 1am and a backup at 3am.

 To get to the schedule click Start/All Programs/Accessories/System Tools/Scheduled Tasks.  You can add any program as a task to run at a specific time.  To defrag my drive I run DEFRAG.EXE with an added parameter to indicate the drive I want defragged.  It looks like this

C:\WINDOWS\SYSTEM32\DEFRAG.EXE C:

When I get up, everthing is finished.  My computers runs more efficently all day long.

TSPY=2.08

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